E&P Operator Solutions: Improving Spending Transparency to Lower Costs, Unplanned Downtime

[Editor's note: A version of this story appears in the July 2020 edition of E&P. It was originally published July 2, 2020. Subscribe to the magazine here.]  

Gone are the days where oilfield employees can easily grab the corporate credit card and purchase supplies on a whim with little to no advance approval from management. With oil prices at historical lows, pressure to lower operating costs is reverberating through the oil industry. And unlike the low-priced envi­ronments of the past, the current crisis is forcing radical changes in maintenance, repair and operations (MRO) and the evolution of the digital supply chain to preserve the financial future of the oil and gas industry.

Profit margins are being squeezed throughout the production chain but are especially challenged in the upstream sector. Planned capex has been slashed across the industry, with total capex expected to fall more than 30% from previously budgeted levels, according to Baker Hughes, and the reduction of drilling activity greatly reduced with more than 50% of rigs idled over the past couple of months. Rystad Energy also paints a grim picture, projecting that global capex of E&P com­panies will reach a 13-year low.

In this low-priced environment where every penny is now scrutinized by the C-suite, many oil and gas com­panies are reluctantly dependent on traditional meth­ods for tracking expenditures and sourcing supplies, sometimes waiting several days to receive important shipments. Unfortunately, advances in supply chain man­agement have not kept pace with innovations happening in the rest of the oil patch, such as the viral adaption of machine learning to detect equipment failure.

These realities are putting pressure on firms to increase utilization of existing assets and extend the life expectancy of these assets with improved MRO programs. Technology is presenting the opportunity to provide big gains in helping firms more efficiently man­aging their MRO spend and maintain their asset bases.

Gaining detailed visibility on existing expenditures

Any successful program to lower costs must start with a clear picture of all current spending and the rate of con­sumption of all the parts, supplies and services utilized by the asset. This spending analysis should encompass the full scope of MRO for the asset. A good way to define this is to categorize this MRO as anything that wears out, runs out or breaks, along with whatever routine servicing to maintain or repair the asset is required. This should be done asset by asset and encompass detail on the full scope of parts and services procured to maintain the asset.

For example, GoExpedi underwent this exercise with Ensign Energy Services to provide the global drilling company with an innovative tool to enhance its supply chain capability and support their 24/7 drilling opera­tions. Through this process, a clear picture of spending detail will highlight immediate opportunities for sav­ings, if the following questions can be answered:

• How is spending varying from asset to asset to maintain similar assets? Why is more being spent to maintain one asset than to maintain another of the same assets?
• What are the expenditures for the individual part, supplies and services? Is the company paying consis­tently for these, or is the price varying by location, vendor, quantity, etc.?
• How consistent is the consumption of MRO across each asset? For example, if a company is buying safety gloves at the rate of eight pairs per hand each month on one drilling rig but 12 pairs per hand on a different rig, why is there a difference? What amount can be standardized each month?

Standardizing budgets, establishing manage­ment controls and challenging exceptions

The industry’s supply chain is often siloed and reliant on cumbersome and time-consuming processes like phone and email. As a new era of younger, more tech savvy decision makers are reaching the oil patch, they are primed to accelerate the adoption of e-commerce in an increasingly digital world. Furthermore, the dig­itization of the supply chain will tear down the walls that have long separated the oilfield worker in West Texas from management at corporate, creating a fully transparent and integrated ecosystem that has the unique ability to empower both parties. Once everyone has an accurate picture of spending through the help of digitalization and e-commerce systems, they can unanimously define what should be the appropriate level of procurement for each rig and set a standard budget. With budgets in place, controls should be established to track and approve spending against these budgets so that any drifting off budget and exceptions can be readily identified as well as approved or denied by management as appropriate.

With Ensign Energy Services, a custom procurement platform with visual dashboards was created that allows rig managers to procure necessary materials and sup­plies directly from their rig site and review detailed data and analytics on all expenditures, providing a direct line of sight to expenditures in real time. The tailored dashboard puts critical management controls in place and highlights any discrepancies in the estab­lished budget.

Creating proactive maintenance and service programs